QA/QC software
A QA/QC manager on a data center, plant or hospital owns one question: is every required inspection, test and document actually there, with the proof behind it? Spreadsheets know what showed up. QA/QC software has to know what is owed, hold each inspection to its evidence, and keep the non-conformances honest until they are closed on proof.
What QA/QC software actually has to do
Know the denominator. For every machine and every phase, the list of inspections, tests and documents that are required — so a gap is visible in week two, not discovered at closeout.
Hold each inspection to its proof. A step that asks for a photograph, a reading in range, a signature or a document is not done until that exact thing is recorded, no matter who is asking.
Keep non-conformance honest. An NCR opens with the finding, moves through corrective action, and closes only with the closure evidence attached and a name on it. A deficiency carries a severity and a days-open clock.
Start before construction. Requirements checked for testability, disciplines signing off on the design, shortfalls recorded as approved deviations with their residual risk — in the same record as install and commissioning.
What to look for in any QA/QC tool
- 1Does it know what is owed?Ask whether the tool can list the inspections and documents a machine is missing on day one, before anyone has uploaded anything. If it can only report on what exists, it is a filing system.
- 2Can an inspection close without its evidence?Ask the vendor to try. If a required photograph or reading can be skipped and the checklist still turns green, the record is only as good as the most tired inspector on the job.
- 3Does the rule hold for everyone?An administrator, an import or an API call should get the same answer as the technician. Ask whether the rule holds no matter who is asking or how.
- 4Can a correction be told from a cover-up?Look for a history that can only be added to, with every correction attributed and dated. If a closed record can be edited in place, an auditor cannot tell the difference.
- 5Is non-conformance a workflow or a spreadsheet tab?NCR, corrective action, closure evidence, a verifier's name — each a real state with a clock, not a column.
- 6Can the owner see it?A portal for the owner and their rep should be included, not a seat you buy. An owner who watches the register fill in needs fewer meetings.
How Veristep does it
Required per machine, per phase, from the defaults or from your own templates: inspections, tests, 200-plus document types across ten categories. Missing items surface early because the system knows the denominator.
Each step names the proof it needs and stays open until it is recorded — for the technician, the office, an import and an administrator alike. That is tested every time the software changes.
NCR to corrective action with the closure evidence attached; every deficiency with a severity, a responsible party, a due date and a days-open clock.
Testability checks on requirements, discipline sign-off before construction, approved deviations with residual risk — the front of the same record.
Every test names who performed it and who witnessed it. When a dispute lands, that line matters.
Every record as CSV and every file as one archive, on demand, for customers — and for ninety days after a plan ends.
Honest limits: there is no statistical process control, no sampling-plan engine and no inspection-and-test-plan (ITP) document generator — an ITP is expressed as hold-point templates per discipline, which is stricter but not the same artefact; and the drawing pins are on drawings, not a heat map. If a specification demands the ITP as a signed PDF, you produce it from the templates and the export.
Questions people ask
Is this the same as commissioning software?
It overlaps. Commissioning is the L0–L5 sequence on equipment; QA/QC is the wider set of inspections, tests, documents and non-conformances across every discipline. Veristep runs both on one record — the commissioning guide covers the levels.
Can a subcontractor close their own inspection?
They can record the evidence; closure needs the proof the step asks for, and independent acceptance where your template demands it. The record names who did what either way.
Does it replace our ITPs?
Your inspection and test plan becomes hold-point templates per discipline, written once and reused. The template is the plan; the record is the evidence that it was followed.
Can the owner see open non-conformances?
Yes, through the owner portal, during the job — the register, its gaps, the open deficiencies and the evidence behind each closed one.
Related: Commissioning software · Punch list software · Construction closeout software · How it works