Know the work is done. Have the proof to show it.
Veristep keeps QA/QC, commissioning, inspections, issues, documents and handover connected from the first day of the project. Every piece of proof stays with the work, so when it’s time to turn over the building, you’re not hunting for it.
Thirty days. No card. Your whole crew. Every feature.
- Work happensA machine lands, gets installed, gets tested.
- Proof is capturedThe photo, the reading, the signature — at the machine.
- Issues are resolvedAssigned, fixed, verified, on the record.
- Package buildsEvery closed step is already in it.
- Owner acceptsThey read it, and accept it, in the same place.
Built for everyone responsible for getting a project right.
Here's what changes when the proof stays with the work.
- Someone finishes an inspection.
- Someone takes pictures.
- Someone emails a report.
- Someone updates a spreadsheet.
- Someone fixes an issue.
- Someone forgets to update the spreadsheet.
Then six weeks later someone asks:
“Are we ready to turn this over?”
And everybody starts looking for answers.
- The work happens.
- The proof gets captured.
- The issue gets assigned.
- The correction gets documented.
- The approval gets recorded.
- The project record keeps building.
By the time you’re ready to turn it over, the package is already there.
Four ways to keep the proof — and what each one cost.
The job hasn't changed: prove every machine arrived, went in right, passed its tests and has its paperwork. What changed is where the proof lives, and how many people it takes to find it.
Clipboards and binders
The proof lived in a filing cabinet. Every inspection was a sheet, every sheet was filed by hand, and the closeout was a week of photocopying.
Spreadsheets and email
The proof moved into twenty files and a thousand emails. Photos on phones, reports written at night, subs chased one message at a time.
Software that stores
One place at last: checklists on a tablet, photos in a folder, a dashboard. A real improvement — and it stores whatever it is given.
Software that keeps the proof with the work
A required step stays open until the proof is there. The chasing is drafted for you. The package is already built when the job ends.
One firm running 8 projects a year, with the team spending 30 hours a week chasing documents and writing reports and 3 weeks per project assembling closeout, at a loaded $65 an hour. That is about $163,800 a year of office work. Every figure above comes from those four inputs, and every one of them is a slider below. It is a starting point, not a promise — move it to your firm.
What is your current process costing you?
Hours chasing, reporting, in spreadsheets, assembling closeout — times the projects you run a year. Set the sliders, set the recovery shares where you believe them, and the arithmetic shows line by line with the Veristep cost subtracted. Then take the tour, then put a job in.
$97,500 recovered of the $163,800 a year on office work, less $27,510 for Veristep.
Chasing documents and writing reports 30 hrs/week × 52 × $65 | $101,400 |
Assembling closeout 8 projects × 3 weeks × 40 hrs × $65 | $62,400 |
Recovered on chasing 50% of the line above — your estimate | $50,700 |
Recovered on closeout 75% — your estimate | $46,800 |
Veristep, per year $4,950 platform + 6 active months × $3,760 for 8 projects (volume-priced) | −$27,510 |
| Net | $69,990 |
Not counted: disputes answered by the record, missed items caught in week two, the bid the package wins. Not promised either — put them in when you have measured them.
One record, the whole way through.
Plan it, verify it, capture the proof, resolve what's wrong, review where you stand, hand it over, keep running on it.
Plan
Set up the project, equipment, requirements, checklists and responsibilities.
Verify
Perform inspections, tests and commissioning activities in the field.
Capture
Attach photos, readings, documents, signatures and other required proof.
Resolve
Track issues, assign responsibility and verify corrections.
Review
See what is complete, what is holding things up and what still needs attention.
Handover
Deliver the complete project record without rebuilding it at the end.
Operate
Keep the asset record available after turnover.
Seven screens of a live project. No account.
Veristep doesn’t just record completion. It asks for the proof.
If a checklist requires a photo, a measurement, a document or a signature, the item stays open until that proof is there. Not greyed out — open. And that holds for everyone: the technician, the office, an import, an administrator.
- Nobody can tick a box the proof isn't behind
- A closed step stays exactly as it was closed. Corrections go on as new, signed entries, so nothing already recorded gets written over
- The package is built from steps that actually closed, so its completeness figure is real
Let Veristep handle the busywork.
Your team shouldn’t spend Friday afternoon chasing missing documents or building a report from six different spreadsheets. Veristep finds what’s missing, organizes information, prepares reports and keeps work moving.
Your people still make the decisions. Veristep handles the legwork.
The same record runs the business.
A closed inspection is what a bill can charge for. An approved week is what pays a contractor. The contract you signed is the ceiling the job is measured against. Nothing is re-keyed from the field into a separate accounting spreadsheet, because there is no separate spreadsheet.
Every figure on these screens — a rate, a margin, a weighted pipeline, an invoice line — is worked out where the record lives, so two people never open two spreadsheets and get two answers. Veristep never holds the money; invoices go out through the QuickBooks you already run.
One record. Two reasons to want it.
The owner wants to see for themselves. The commissioning firm wants something a client can see. It is the same record.
Owners shouldn’t have to take someone’s word for it.
You are paying for verification you cannot personally witness. Put Veristep in the spec, and the proof arrives as the work happens — from every firm on the job, in one shape you can read.
- What's installed?
- What's been inspected?
- What's passed?
- What's still open?
- Where's the evidence?
- Who approved it?
- What's missing?
- Is the building ready?
One place to see the answer.
Give your clients something they can actually see.
Your competitors can say they provide rigorous commissioning. You can show it.
- Show the owner the live project record.
- Show them how evidence is captured.
- Show them how issues get resolved.
- Show them what the final handover looks like.
Don’t just tell them your process is better. Let them see it.
Built first for data centers, where the commissioning load is heaviest and the turnover deadline is hardest. The same templates run anywhere quality has to be proven — plants, hospital wings, labs, campuses. If it can be checked, it can be templated.
See it on a real project first.
Seven screens of a live job, no account: the package, a check that will not close, what held, the record after handover, who decides.
Two numbers. Bring everyone.
for the platform, unlimited team members — plus $495 for each project with work in motion that month.
Thirty days free, no card. Ninety days to take your data with you if you ever leave.
Built with the people doing the work.
Shaped on real jobs with the firms that run it. Your data stays yours and leaves as CSV and files. The security page says plainly what’s ready and what isn’t.
“That’s exactly how we should be doing this.”
Put one of your jobs in it. Thirty days, no card, your whole crew, every feature — exports switch on when you upgrade.
The QA document register, filled in before you start.
Every document each machine owes, by phase, and who usually supplies it — built from the same defaults Veristep uses to fill in a register. Excel or CSV, no account.
One email when something worth knowing lands.
A new guide, a new feature, anything worth knowing. No drip campaign, no list you didn’t ask for. See what’s new.